Administrative Assistant

Full Time OSU in Academia/Research
  • McElroy Hall, McFarland Ave, Stillwater, Oklahoma 74074, United States View on Map
  • Apply Before : February 28, 2022
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Job Detail

  • Career Level Others
  • Experience Level Entry level
  • Job Function Customer Service/Office Staff
  • Qualifications High school diploma/GED

Job Description

This position is within the CVM Dean’s Office and is primarily responsible for providing administrative support and assistance to Associate Dean of Academic Affairs and, as needed, assists CVM Dean, Executive Administrative Assistant to Dean, Student Services and other dean office areas with special activities and events.

This position manages and coordinates the following programs: CVM Graduation, CVM Transition Ceremony, CVM Induction Ceremony, CVM Advisor program, CVM Achievement through Mentoring Program, the International Veterinary Student Exchange Program and assists with coordination for the Clerkship program.

Normal work hours are Monday – Friday, 8:00 a.m.-5:00 p.m. Occasional overtime is required, particularly during special events such as commencement. Also, may be required to arrive early or stay late to meet deadlines or work demands.
Some projects require working after hours and on weekends.
Some lifting required with projects.

Minimum Qualifications:

High School/GED

Five years of administrative support and customer/student-service related experience.

Completion of Ambassador and Leadership Development Programs within two years of hire.

Proficient in Microsoft Office (Excel, Outlook, Word, Power Point & Publisher) & database management. Detail oriented, self-starter with organizational skills and ability to multitask. Management and effective leadership skills to coordinate projects. Excellent interpersonal and communication skills both oral and written. Ability to prioritize duties and meet deadlines while adapting to change. Strong work ethic and professionalism. Dependable team player with knowledge of and experience with OSU systems (Banner, OKCorral, AIRS, etc.). policies and procedures.

Preferred Qualifications:

Bachelor’s Degree in Business, Management, Communications, or Public Relations

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

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